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Approved August 24, 1995
Changes-final JCCA Board approval 8-7-97
Amended by Board on October 31, 2001
Rewritten and amended by the Board on October 17, 2002
Rewritten and approved by the Board on November 14, 2006
Updates approved at Annual General Meeting on May 17, 2007
Updates approved by the Board Motion 2007-35
Expenses
- Remember anything you spend comes off you expense account. Don't make this a sleazy show but watch you
expenses.
- All checks must be made payable to JCCA. The show chairperson will forward all checks and receipts to the
Treasurer after updating their income and expense ledger. Keep a good and updated ledger of income and expenses.
Retain copies of receipts and contracts. All checks must be deposited within 7 to 14 days of receipt. As a reminder,
no monies will be given without original receipts.
- JCCA Responsibilities:
- Specialty Judge's expenses
- Judge's fee should not exceed a flat rate of $800-$900 without board approval which includes air
fare and /or travel expense, mileage, tolls, parking fee. ( Negotiation by Steering Committee with
judge)
- Club will provide two night's lodging and meals plus flat rate Judge's fee.
- Transportation: Club authorization of a rental car will be given under certain
circumstances.
- Miscellaneous expenses (if used) for shuttle or taxi costs to and from the airport to the
Hotel.
- Banquet meal.
- Specialty Judge's gift not to exceed $50
- Sweepstakes judge expenses
- One night lodging within the same motel facilities that are provided for the JCCA members
- Banquet Meal
- Sweepstakes judge gifts not to exceed $50
- Superintendents/show secretary's expenses
- Premium list printing and postage, both domestic and foreign
- Judging programs printing and postage, both domestic and foreign
- Show Secretary's fee or Superintendent's fee
- Cost of ribbons and rosettes
- Catalog printing (advertising and sponsors should be solicited to help defray costs)
- Site Expenses
- Cost of site and any cleaning fees
- Cost of renting chairs or tables, if needed
- If outdoor site, cost of tents and port-a-potties
- Trophies (donations must be solicited to help defray most of the costs)
- Show Photographer
- Deposit should not exceed $50 if required.
- Club photos should be negotiated at a discount if not gratis.
- Utilize the photographer that is being used at the tail shows will cut our costs.
- Ring steward's fee of no more than $50.00 and payment of ring stewards banquet dinner.
- Miscellaneous expenses
- Table centerpieces or decorations not to exceed $200 total (centerpieces to be raffled off at
banquet)
- Telephone bills pertaining to the Specialty up to $100
- Deficit of awards banquet (if any) as well as any unforeseen charges presented to the club
following show.
- Postage, printing, raffle tickets, name tags, etc
- Hospitality should not exceed $500. This would include refreshments the evening before the
specialty starts and morning refreshments (i.e. coffee, juice, pastries, etc). No alcoholic beverages
will be provided by the club.
- Expenses not covered: Any charges not listed as to being reimbursed by JCCA that are anticipated should be
submitted in writing to the Steering Committee and forwarded to Board for approval. Be sure to submit these far enough
in advance. The Board must make a decision within 21 days of receipt of notice.
- Costs in considerable excess of the average costs, based on past current Specialty Reports, will be subject to
audit. Any costs in question resulting from an audit, will be brought to the attention of the JCCA Board for review
and will not be paid out to the Chairperson of the Specialty until the Boards' final decision whether or not to allow
the additional costs, (JCCA Board must meet concerning the cost inquiry within four weeks of submission of costs in
question). If the additional costs are not approved and the Show Chairperson has already received compensation for
them, he/she will be responsible for repaying back JCCA If payment has not been given to the Show Chairperson, only
those costs deemed to be appropriate will paid to the Chairperson. The JCCA. Board will have final ruling on this
matter
- Advertising and Trophy Chairpersons: Both of these positions are very important. Solicitation for advertising
and requests for trophy donations should be made on separate flyers. Trophy Donation and Catalog Ads cannot be
solicited for until the completion of the prior specialty.
- Hospitality: We do not have to have elaborate or expensive hospitality. You may wish to have a room for
coffee, tea, snacks, first thing in the mornings. Also you may want an open house the first night with food and
drinks.
- Show Room: table for trophies, table for ring steward, exam table for ring, table for catalog, one for show
secretary. Also chairs for people to sit on. If you have vendors, table for each one of them at their expense.
- Art Auctions have been successful in the past. Proceeds offset the costs of the specialty.
- Donations for raffle and auction should be solicited. Raffles offset the costs of the specialty.
Specialty Judge Requirements
- The judge for the Specialty will be selected according to the JCCA Specialties Selection Process
- The judge's contract should state that the selected judge cannot judge Japanese Chins 6 months before the
specialties.
- Sweepstakes judges will be selected according to the JCCA Sweepstakes Selection Process.
- Awards of Merit will be given by the JCCA at the National Specialty, at the discretion of the presiding
judge, he/she may include up to five excluding the Best of Breed winner.
- Nominations of persons residing outside the United States will be accepted for JCCA Regional Specialty
judging ballot. The members' choice for JCCA Regional Specialties must be approved by AKC. Prior to AKC approval, a
written statement or letter must submitted stating their intent & willingness to cover their own expenses to the
specialty location. If selected to judge, JCCA would cover hotel and meal expenses incurred once the person has
reached the specialty location during the show period.
FINANCIAL REPORT
- All original receipts must be received by the JCCA Treasurer no later than 45 days after the specialty.
Show chairpersons are encouraged to submit receipts as funds are expended. Receipts submitted should include
the specialty expense category (i.e. decorations, hospitality, supplies, etc). A financial report will be
prepared and submitted to the JCCA Board by the Treasurer. An extension of 2 weeks, but not more than an
additional 30 days, will be granted upon written notification to the Board of serious illness or death in the
immediate family. The Show Chairperson will be penalized a minimum of $2.00/day for each day beyond the 45 days
or the extended time granted for non-submittal of the receipts when due. This charge will not be applied as a
Specialty expense and will be paid from the Show Chairperson's own personal funds. The Show Committee is
encouraged to maintain a reasonable budget so that the show expenses do not exceed the revenue from this
event.
REQUIRED SPECIALTY SHOW CLASSES
PUPPY SWEEPSTAKES
Same Class Division For Both Dogs And Bitches
6 to 9 months
9 to 12 months
12 to 18months
Best In Sweepstakes And Best Opposite Sex In Sweepstakes
VETERANS SWEEPSTAKES
Same Class Division For Both Dogs And Bitches
6 yrs. & under 8 yrs.
8 yrs. & under 10 yrs.
10 yrs. & older
Best In Veteran Sweepstakes And Best Opposite Sex In Veteran Sweepstakes
REGULAR CLASSES:
Same Class Division For Both Dogs And Bitches
6 to 9 months |
Bred By Exhibitor |
Best of Winners |
9 to 12 months |
Open B/W with tan points |
Best of Opposite Sex |
12 to 18 months |
Open B/W |
Best of Breed |
Novice |
Open R/W |
American Bred |
Winners and Reserve Class |
Veterans (six years or older) must be divided by sex & to be judged after winners but before Best of Breed
NON-REGULAR CLASSES:
Veterans (six years or older) must be divided by sex & to be judged after winners but before Best of Breed.
Best Puppy in the classes -- If a puppy wins BOB, it is automatically Best Puppy.
Best Bred By Exhibitor -- If bred by wins BOB, it is automatically Best Bred By.
Best Veteran -- If veteran wins BOB, it is automatically Best Veteran.
Stud Dog -- Will be for stud dog and three to five of their Get.
Brood Bitch -- Will be for Brood Bitches and three to five of their Get.
Owner of Sire/Dam need not be owner of offspring. An entry fee is to be charged if the Sire/Dam and Offspring are not entered individually in a regular class, BOB Competition or some non-regular class other than Stud Dog or Brood Bitch. Offspring will be permitted if the club permits, however, an upper limit must be stated in the Premium list. The JCCA Board must approve this change. A castrated male may be entered as Stud Dog in the Stud Dog Class & a spayed bitch may be entered as Brood Bitch in the Brood Bitch Class.
Brace Class -- Two dogs of the same breed, identical ownership is required.
Parade of Champions-any chin that has received an AKC title.
Junior Showmanship (optional)
Obedience Classes (Currently JCCA is not licensed for performance events)
Top Twenty Competition (optional) is normally after Sweepstakes competition.
Canine Good Citizen Test (may be offered). Awards and information are available through AKC.
Any other AKC approved special attractions or classes.
Please refer to the AKC Show and Obedience Trial Manual for more information regarding classes. This is available through the Steering Committee.
No champions of record are eligible for Sweepstakes.
Sweepstakes division of entry money should be as follows: 35% of total entry fees will be retained by the Club for expenses. The remaining 65% will be divided as follows: First Place-40%; Second Place-30%; Third Place-20%, Fourth Place-10%. There is no money given to the all-breed clubs from our Sweepstakes.
Veteran Sweepstakes division of entry money should be as follows: 10% of total entry fees will be retained by the Club for expenses. The remaining 90% will be divided as follows: Best in Veteran Sweepstakes-50% and Best Opposite to Best Veteran Sweepstakes-50%.
ADDITIONAL INFORMATION & SUGGESTIONS
- Specialty Logo: Select a Logo for your Specialty. Logo artwork can be used to help sell products such as shirts, hats and pins. Be sure to get an artist release to use the artwork on items for sale. Get a quote from various suppliers that should include minimum quantity ordered. It is wise to take advance orders by promoting your product in the Chin Chit Chat or by flyer to all members. Do not over order or you will find leftover items that you cannot sell. Leftover items value will not be transferred from one specialty's financial report to the next. Since leftover items are club property, they will be turned over to the Steering Committee.
- Fund Raising:
- Various bingos and raffles are a great tradition and have been very profitable. Past successes were directly related to the work of many people who solicited donations and made donations. Don't be shy about assigning people to visit feed & grain stores', veterinarians, and dog show vendors to ask for donations. Ask and most of the time you shall receive something. Also, visit and contact non-dog businesses to solicit products and gift certificates. Dog food manufacturers are another good source.
- Ads are an important source of funds. They should fully cover the cost of printing. Solicit ads from the membership, local business, and major dog food companies.
- Prizes
- The offering of all livestock as door prizes, auction items, raffle items , trophy items, etc. is prohibited by the Japanese Chin Club of America
- Motel/Hotel Room Damage:
- Show Chairperson should publish a note in show premium to the effect that members will be held responsible for damage done to their rooms.
- Refer to Section 1 & 2 of AKC's Dealing with Misconduct.
- Benched Shows
- JCCA. will not approve a benched show.
SPECIALTY GUIDELINES UPDATE
- Steering Committee members will annually review the Specialty Guidelines for the purpose of making necessary recommendations to the Board of suggested changes. Should any AKC Rules & Regulations have an effect on the Specialty Guidelines, the committee, upon notifying the Board, should then adjust that portion of the Guidelines to meet with AKC Rules and Regulations. Any changes should be then published in a manner so as to inform all JCCA Members.
Approved August 24, 1995
Changes-final JCCA Board approval 8-7-97
Amended by Board on October 31, 2001
Rewritten and amended by the Board on October 17, 2002
Rewritten and approved by the Board on November 14, 2006
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